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Policy

Netic COVID-19 Policy

Important update: 12 March 2020

COVID-19 – Activation of emergency response plan

Of today Netic has decided to active its emergency response plan for preventive purposes. Our operations are running as normal and neither systems nor employees are affected by the corona virus/COVID-19.

We will continue to update our LinkedIn and Facebook profiles as well as our company website. If you as a customer have any questions or for some reason have to get in contact with Netic, please reach out to your contact person at Netic or go to https://www.netic.dk/en/contact-us/.

Update: 11 March 2020

In light of the Danish prime minister’s recent announcements, Netic has decided to implement a number of updates to our COVID-19 Policy.

Netic follows the Danish authorities’ recommendations concerning the current situation of COVID-19, and for this reason we wish to carry out the following precautionary measures:

1. All employees may work from home

As of tomorrow, 12 March and the next 14 days (for the time being), all Netic employees are welcome to work from home.

Netic recommends all employees with children to avoid day-care institutions and keep their children home.

Netic employees may not bring their children to Netic locations.

2. All meetings including external people must be cancelled or held online

Netic has video facilities available to all employees working form home as well as in most conference rooms. For this reason all meetings must be held online. If this is not possible, the people involved will work together with the customer to find an alternative location.

3. General recommendations

Netic strongly recommends that all employees discontinue all unnecessary contact with “strangers” as well as participation in larger gatherings, including avoiding public transportation, fitness centres etc. to the greatest possible extent.

Update: 9 March 2020

In light of the recent events regarding the Coronavirus Disease 2019 (Covid-19), Netic is doing everything we can to ensure our employees, customers, partners and stakeholders take the right steps in order to minimize the risk of contracting the virus and of passing it on to others.

Netic is continuously updating our guidelines in order for employees and customers to feel safe, to protect our company & work environment, and last but not least, to ensure that we, as a company, do not contribute to the spread of panic and of the virus itself.

As an overall principle, we as a company will follow the general recommendations of WHO, European Center for Disease Prevention & Control and the Danish authorities.

The guidelines we adhere to are:

1. Hygiene – best practice

  • Respect the recommended hygiene measures: wash your hands often and/or use disinfection gel.
  • Disinfection gel dispensers are found in multiple common areas at Netic’s offices in Aalborg, Aarhus and Copenhagen.
  • Cough and sneeze into your arm/elbow.
  • Hygiene posters have been put in place around all Netic locations.

2. Sickness

  • If an employee is ill, he/she must stay at home, contact his/her direct manager and agree on the next actions to take (i.e., working from home for a period of 14 days once recovered and taking your temperature twice a day).
  • Employees who have concerns that they may be particularly susceptible to infection, or who need to avoid infection for other underlying reasons, should discuss the possibility of working remotely with their direct managers.

3. Travelling Restrictions

For business travel on behalf of Netic

  • All travel to identified risk areas (China, Hong Kong, Italy, Iran and South Korea) have been cancelled (this also includes travels with stopovers in risk areas).
  • All other travel activity, especially via airports, will be minimized and converted into online meetings where possible.
  • If an employee has been (privately or for business) in any of the listed risk zones or if he/she has been in close contact with people from the risk zones, he/she must stay at home and work remotely for a period of 14 days after returning home and take his/her temperature twice a day.
  • Employees must keep themselves updated on the high-risk list, if they plan to travel. Latest updated list is available at the Danish Health Authority’s website: https://www.sst.dk/da/Viden/Smitsomme-sygdomme/Smitsomme-sygdomme-A-AA/Coronavirus/Spoergsmaal-og-svar/Questions-and-answers. The Ministry of Foreign Affairs of Denmark’s general travel guidelines and preventive actions concerning foreign travel are available here https://um.dk/da/rejse-og-ophold/rejse-til-udlandet/rejsevejledninger/  (link is in Danish). If there are any inconsistencies between the list above and the list made by the Danish Health Authority, the Danish Health Authority list takes precedence at all times.

Private travel

  • The aforementioned points should be adhered to, plus:
  • All employees are obligated to share private travel activities with their direct managers in order to decide on quarantine actions (i.e. working from home).
  • Consider postponing/cancelling travel plans, especially via airports, and discuss with your direct manager the measures to take in order to reduce risk of infection, if you do choose to travel.

4. Conferences/larger meetings

  • Avoid conferences and other large gatherings.
  • On a case-by-case basis, Netic’s management will decide whether to be present at local events.

5. Internal meetings and customer meetings

  • Be mindful of our customers and their internal policies/guidelines.
  • As consultants, Netic employees often work at our customers’ sites, often for longer periods of time. Netic employees must make sure that they are up-to-date with our customers’ guidelines and follow them at all times – even if they are stricter than our own. Netic employees should contact the customer, if they are in doubt on where to locate their guidelines.
  • Visitors to Netic offices must certify that they have not been in one or several of the identified risk areas within the last 14 days. If this cannot be certified, Netic management will consider potential precautions.
  • Whenever you call for a meeting, please consider if the meeting could be online, using Google Hangouts, Zoom or Skype.
  • Netic employees must take appropriate measurements when physically greeting and congregating with colleagues and customers (consider waving hello and goodbye rather than hugging or shaking hands).
  • Until local authorities recommend otherwise, we don’t see a problem in minor company gatherings as long as sections 1 and 2 are considered.

Are you a customer at Netic?

If you are a customer at Netic, please contact your assigned contact person, if you have any questions concerning our COVID-19 policy or Netic’s position concerning the risk of infection.

Emergency response team

As a response to the development of COVID-19, Netic has decided to establish an emergency response team consisting of employees with key skills. These employees will for a period of 14 days work from home. The employees will – as long as they are part of the emergency response team – to the greatest possible extent avoid close contact with strangers as well as public transportation and public places.

After a period of 14 days, the emergency response team will continue on a rotation basis as long as needed. Netic is continuously evaluating this time period based on the information provided by the Danish authorities and dialogue with multiple of our operations customers.